1-9’s should not be kept in an employee’s personnel file or medical/confidential folder. They should be kept in a notebook or separate file and placed in a locked cabinet which is separate from both the personnel and medical files.

Employers should maintain atleast two files for each employee, a personnel file and a medical/confidential file. Payroll files are generally kept separately with the accounting/payroll function. Compliance regulations require that specific paperwork be kept in each respective file.

State and Federal labor posters must be posted in a central location where all employees may review the information. They may be also be posted on line or on the organization’s Intranet, but they must be readily visible to staff at all locations.

Several states have mini COBRA requirements even if your employee count is less than 20 employees. Be sure to check your state’s requirements when an employee terminates from your company.

Gross misconduct may disqualify an employee from receiving COBRA. Be sure to understand what the definition of gross misconduct is so you are not faced with severe penalties for not offering COBRA.

Employers often review their employee handbook with their staff at least once a year and require new acknowledgement forms to be completed. This insures that staff and management are both current on the policies and procedures of the company.

A new employee orientation is one of the most important aspects of the hiring process and includes more than just taking the new staffer out to lunch. We have prepared a New Employee Orientation checklist which lists everything a new employee has to know and can be used in an effective on boarding program.